Below are examples of UFA spending regarding the Extracurricular, Physical Education, and Fine Arts Categories. Extracurricular and Physical Education spending are both individually capped at 20% of the student's scholarship amount. Fine Arts is not to be categorized as Extracurricular and does not have a spending cap.
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Please note, these are guidelines based on the UFA Marketplace and Reimbursement portal and are subject to change. These are not all encompassing, as in there may be eligible spending that falls into one of these three categories but is not currently listed.
For more information regarding Physical Education spending please review our Physical Education Spending Guidelines.
Extracurricular (20% of scholarship amount)
Physical Education (20% of scholarship amount)
Fine Arts (No Cap)
Museum Access/Memberships
Gym membership (for the education of student only)
Dance
Coding Competitions
Personal Training
Drama
Debate Team
Individual Coaching
Music
Mock Trial
Private Skateboarding Lessons
Visual Arts
Model UN
Karate
Choir
Book Club Fees
Basketball Team
Instrumental
Chess Club Fees
Cheerleading
Theory/Composition
STEM/Engineering Club
Horseback Riding
Art History
Language Clubs
Soccer Team
Social and Ballroom Dancing
Future Business Leaders of America (FBLA)
Competitive Climbing Teams
Technical Theatre
Student Newspaper / Journalism Club
Tumbling
Painting
Yearbook Committee
Athletic Training
Creative Writing Club
Gymnastics
Access to recreational facilities
Martial Arts
Rock Climbing
Hockey Team Fees
Ice/Figure Skating Coaching
If spending in one category is maxed out spending cannot be shifted to another category to work around the 20% cap. For example, if your student's sports program exceeds the Physical Education cap the overflow cannot be applied to another category.
For a list of non-allowable expense examples, please visit this article.
Commonly Mis-Categorized Expenses
To ensure a smooth reimbursement process, it’s important to categorize items correctly, especially for restricted categories, where mis-categorizations are most common. Below are some of the items we see most frequently miscategorized, along with the correct categories they should be submitted under.
Item
Correct Category
Common Wrong Categories Used
All-in-one PC
Desktops (Restricted Category)
Laptop, Monitors
Cheer or tumbling
Physical Education (Restricted Category)
After-School Extracurricular Activities
Choir (non-school-day program)
Fine Arts Instruction
After-School Extracurricular Activities, Tuition, School Fees
Dance classes
Fine Arts Instruction
After-School Extracurricular Activities, Physical Education, Tuition
Desktop computer
Desktops (Restricted Category)
Laptop, Educational Supplies
External computer monitor
Monitors
Educational Supplies, Desktops
Guitar lessons
Fine Arts Instruction
Educational Supplies, Tuition, After-School Extracurricular Activities
Gymnastics classes
Physical Education (Restricted Category)
After-School Extracurricular Activities, Fine Arts Instruction
Horseback riding lessons
Physical Education (Restricted Category)
Tuition, After-School Extracurricular Activities
iPad
Tablets (Restricted Category)
Laptop, Educational Supplies
Kindle
Educational Supplies
Tablets
Laptop (MacBook, Chromebook, Windows)
Laptop (Restricted Category)
Educational Supplies, Desktops
Laptop bundle (device + charger)
Laptop (Restricted Category)
Educational Supplies, Tablets
Martial arts (karate, BJJ, ninja class)
Physical Education (Restricted Category)
After-School Extracurricular Activities
Piano lessons
Fine Arts Instruction
After-School Extracurricular Activities, Educational Supplies, Tuition
Required fitness instruction
Physical Education (Restricted Category)
After-School Extracurricular Activities
School-day PE class
Physical Education (Restricted Category)
After-School Extracurricular Activities
Soccer club / league
Physical Education (Restricted Category)
After-School Extracurricular Activities
Structured physical education program
Physical Education (Restricted Category)
After-School Extracurricular Activities
Swimming lessons (private or club)
Physical Education (Restricted Category)
After-School Extracurricular Activities
Tablet bundle (tablet + stylus/case)
Tablets (Restricted Category)
Laptop, Educational Supplies
Volleyball club
Physical Education (Restricted Category)
After-School Extracurricular Activities
Writing / drawing tablet
Tablets (Restricted Category)