How to Confirm Student Enrollments and Set Tuition & Fees

This article explains how schools can review student enrollment requests, verify enrollments, and enter tuition and fees in the Odyssey School Portal.

Quick Links

Understanding Tuition & Fee Types

Schools can now assign tuition and approved fee categories directly in your School Portal.

Fee Type	Description
Tuition	Full-time student tuition charged in a monthly, quarterly, semesterly, or yearly amount.
Enrollment Fee	Charges required to enroll for participation in the school.
Registration Fee	Charges required to register for participation in the school or other non-taxable registration fees.
Lunch/Meals	Sales of food, food ingredients, or prepared food served by a school if the net or gross revenue generated by the sales is deposited into a school fund dedicated to school meals.
Activity Fee	Fees charged to students to participate in drill team, cheerleading, band, athletics, and other student activities.

These fee definitions are based on Utah Tax Commission Publication 35.

Review Student Enrollment Requests

You will be taken to the Student Enrollment & Fees page.
• Use the Status dropdown to filter students by enrollment or tuition status.
• To review new enrollment requests, select: Enrollment Verification Pending.

Additional features:

Feature	Description
Review Student Information	Expand a student record to review student details, parent/guardian information, enrollment information, payment details, and activity logs.
Additional Actions	Schools may search for students, download enrollment CSV files, upload tuition CSV files, and access the CSV Upload Guide from this page.

Verify or Deny Enrollment

After reviewing the student information, schools can either verify or deny enrollment.

Action	When to Use	Result
Verify Student Enrollment	Select this option if the student is enrolled at your school.	The student status changes to Tuition/Fees Needed, allowing the school to enter tuition and fee information.
Deny Student Enrollment	Select this option if the parent selected your school by mistake or the student is not enrolled at your school.	The parent will be able to select another participating school.

Set Tuition & Fees for Individual Students

To enter tuition and fees for a verified student:
• Filter students by Tuition/Fees Needed
• Expand the student record
• Select Enter Annual Tuition & Fees

Schools can now enter: Tuition, Enrollment Fee, Registration Fee, Lunch/Meals and Activity Fee.

Please note:
• Tuition should reflect the student’s full-time tuition amount for the school year.
• Individual class or semester-based tuition should not be entered unless the student qualifies as a full-time private school student.

Action	Description
Review & Submit Tuition	After entering tuition and fees, review all amounts carefully and select Add.
Awaiting Parent Confirmation	The student status will update to Tuition/Fees Awaiting Confirmation. The parent must review and confirm the tuition and fees in their Odyssey account.
If Parent Denies the Amount	If the parent denies the tuition and fees, the student status will update to Tuition/Fees Needed or Tuition Not Confirmed. The school can then update and resubmit the information.

Set Tuition & Fees in Bulk

Schools can upload tuition and fee information using a CSV file.

Step	Instructions
1. Download Required CSV Files	From the Student Enrollment & Fees page, select Download Enrollment CSV and Download Sample CSV.
2. Complete the Sample CSV	Use the Enrollment IDs from the Enrollment CSV and enter the tuition and fee amounts for each verified student.
3. Review the File	Make sure all students are in Verified status, all amounts are correct, and there are no blank rows in the file.
4. Save & Upload	Save the completed file in `.csv` format and upload it using Upload Student CSV.
5. Parent Confirmation	After upload, students move to Tuition/Fees Awaiting Confirmation and parents will review the amounts in their Odyssey account.

Example:

Understanding Student Statuses

Schools can track students throughout the process using the Status dropdown.

Best Practices:

Topic	Details
Review Amounts Carefully	Double-check all tuition and fee amounts before submitting or uploading a CSV file.
Additional Costs & Discounts	Include any discounts, adjustments, prior payments, or additional fees when calculating the final tuition amount entered in Odyssey.
Balances Above the Scholarship Amount	If tuition and fees exceed the student’s scholarship amount, the remaining balance must be handled directly between the school and the parent.
Students Who Already Paid the School	If a family already paid tuition outside of Odyssey, schools may either: Enter the correct tuition amount in Odyssey and have the parent confirm it without sending payment through the platform Or Enter `$0` as the tuition amount in Odyssey
School Owners with Scholarship Students	School owners with their own scholarship student enrolled at their school must enter `$0` for tuition, since scholarship funds cannot be paid directly to the parent.
Eligibility vs Funding	A student being eligible for the UFA Scholarship Program does not guarantee final approval or funding. Funding is determined separately based on state requirements.
Updating Tuition Later	If you need to change a tuition amount after submitting it, refer to the article: How to Update Tuition & Fees for UFA Students.