UFA Handbook Watch

This page is for parents seeking reimbursement for a participating 2024/2025 UFA student who is not returning to the UFA program. Odyssey will be accepting reimbursement request until September 30th, 2025. All 2024/2025 UFA funds must be reconciled and rolled over by October 21st. Odyssey cannot process 2024/2025 UFA program funding request after that roll over. 

How to submit a reimbursement request:

1. Contact Odyssey Support and provide:
   1. Parent name and email address on the student's previous UFA account
   2. Student full name
   3. Student date of birth
2. Receive student balance, reimbursement form, and reimbursement link from Odyssey support.
3. Complete reimbursement form and collect all receipts into one ZIP file.
4. Upload the student's reimbursement form and receipt ZIP file to the link provided by Odyssey Support.
5. Allow up to four weeks for processing before being notified of reimbursement decision.

Reimbursement Rules and Guidelines:

One reimbursement request per student may be submitted. All purchases associated with the student must be recorded on the reimbursement form and included in the reimbursement ZIP file. 

Purchases must be dated between January 1, 2025 and June 30, 2025. Odyssey will not process reimbursements dated after the end of the 2024/2025 UFA program year because the student has not returned to this year's program.

All reimbursement requests will be governed by Odyssey's UFA program rules and guidelines. Unfortunately, Odyssey cannot honor any pre-approvals or agreements made with the previous program administrator. Odyssey will follow program guidelines published in HB 455 as it is the most current section of Utah state code governing UFA.

Please read the following program guidelines before submitting for reimbursement.

• Acceptable Documentation for Reimbursements
• UFA Purchasing Guidelines & Reimbursement Policy
• Examples of Extracurricular, Physical Education, and Fine Arts

All non-returning student reimbursement decisions are final.

How to complete the reimbursement form:

1. Collect and scan/photograph all receipts seeking reimbursement. Name each file and compile in one Zip file.

2. Fill out the admin section of the form with the information used under the previous program administrator.

   

3. For each receipt, complete the admin section to include the file name, date of purchase, vendor name, and total amount seeking to be reimbursed for that receipt.

   

4. Use the receipt to itemize the item(s) seeking reimbursement. Reimbursement categories can be found here and at the end of the form.

   
5. Repeat for all receipts until complete.
6. Once you have completed the form with all reimbursement items, please upload to the link provided by Support along with the ZIP file that includes all acceptable receipts (instructions below).

Odyssey will review and reach out to you with a decision within four weeks.

How to create a ZIP file: